MINUTES OF THE JCM STANDING COMMITTEE MEETING HELD ON 23/08/2013.

D.G. Posts No. 06/03/2012-SR dated 2^nd September,2013.

          The JCM Standing Committee meeting was held on 23/08/2013 at 1030 hrs, under the chairpersonship of Member(O). Minetes of the meeting are enclosed for information and necessary action at your end.

Minutes of the JCM Standing Committee Meeting held on 23/08/2013.

            The JCM Standing Committee meeting was held on 23/08/2013 at 1030 hrs. in the Dak Bhavan under the chairmanship of Member (O).  The following were present:-

Official Side

1.         Shri Kamleshwar Prasad, Member (O)     - in chair.

2.         Shri S.K. Sinha, CGM (MB&O).

3.         Shri Tilak De, DDG (Estates & MM)

4.         Shri V.K. Tiwary, DDG (R&P).

5.         Shri Anil Kumar, DDG (Estt).

6.         Shri V.P. Singh, DDG (P).

7.         Shri Vineet Pandey, DDG (FS)

8.         Shri L.N. Sharma, DDG (Training)

9.         Smt. Savita Singh, GM (PLI)

10.      Shri Arun Malik, Director (SR & Legal)

Staff Side:

1.         Shri K.V. Sridharan, Leader Staff Side.

2.         Shri M. Krishnan, Secretary General, NFPE

3.         Shri D. Theagarajan, Secretary General, FNPO

4.         Shri Giri Raj Singh, Secretary, Staff Side

5.         I.S. Dabas, General Secretary, A.I.P.E U, Postmen & Gr. ‘D’

6.         Shri T.N. Rahate, General Secretary, NUPE, Postmen & Gr. ‘D’/MTS

            Director (SR) welcomed all the members of the staff side and the officers of the Department in the meeting.  He had apprised that some of the items wherein action has been completed and communicated to the staff side, have been deleted from the list of agenda items.  Thereafter Shri K.V. Sridharan, Leader, Staff Side thanked the chairman for convening the JCM Standing Committee meeting.

            With the permission of the chair, the agenda items were taken up and after discussions on each item following decisions were taken:-

1. Standing Committee Meeting held on 18.12.2012 

Sl. No.	Agenda Item	Decisions taken	Action By
1.	Cadre Restructuring for all Non-Gazetted Group B & C cadres	The staff side was informed that as per the discussion held on 02/08/2013 the cadre restructuring committee will be re-constituted. It was assured that the committee will be constituted within one week and the first meeting of the committee will be held within a month. It was also decided that the draft of the Salim Haque committee will be discussed in the first meeting.	DDG (Estt)
2.	Creation of System Administrators Cadre.	This item was included in the agenda item and decided that the issue of system administrators will be considered in the new cadre restructuring committee likely to be constituted  within a week’s time.	DDG (Estt)
3.	Computation of proper norms for work allotment to existing System Administrators and grant of certain essential amenities.	This item was included in the agenda item and decided that the issue of system administrators will be considered in the new cadre restructuring committee likely to be constituted within a week’s time.	DDG (Estt)
4.	Request for discontinuance of the practice of obtaining fidelity / security bond from the employees handling cash.	This item was also included in the agenda list at the last moment on the request of staff side.  It was decided that the proposal will be examined on file and reply will be given to the staff side in the next JCM (DC) meeting.	DDG (PO & CP)
5.	Protection of pay of the defunct scale of PO & RMS Accountants who opted for general line under Directorate letter No. 2-22/88 - PE I dt. 01.12.92.	Detailed compliance of pay fixation & consequent revision of due pensionary benefits is still awaited from Punjab Circle.  The issue of extending the same benefits as conferred in the case of Sh. Natha Singh will be considered on receipt of the compliance as already decided.	DDG (Estt)
6.	Revision of Cash Allowance to the SPMs handling cash in the absence of treasurer.	It was informed to the staff side that the file is currently with IFW and the matter will be expedited.	DDG (Estt)
7.	Conveyance of cash with police escort- Problems there on.	There are two issues under this item:- (i) Conveyance of cash with police escort – this issue has been closed. (ii) Fixing of line limit – A committee has been constituted under the chairmanship of DDG (CP&PO).  The committee will meet on 26/08/2013.	DDG (CP&PO)
8.	Fixing  Norms / Time Factors to Postal Stores Depot; Circle Stamp Depot & creation of establishment.	The staff side was informed that this issue will be addressed in the IT Modernization Project.	Item closed.
10.	Allowing to appear in the Departmental Exam like IPOs – case of physically handicapped officials.	The matter is under consideration in consultation with Ministry of Social Justice, the nodal Ministry for notification of identification of the post for reservation in Department of Posts for persons with disabilities.  It is pending with that Ministry and the matter is being pursued with them.	DDG(P)
11.	Transfer of all HSG I Posts to General line	As per the existing RRs, HSG I recruitment is done from general line (from LSG, HSG II cadre) and through IPO line.  This provision was disallowed by DoPT and the matter has now been referred to DoPT in totality to enable DoP to revise the RRs so that all HSG posts can be transferred to General Line.	DDG(P)
12.	Payment of honorarium to supervisors & Staff of Divisional offices for processing of PLI and RPLI proposals.	The case for change of honorarium as incentive was taken up earlier with IFW Division.  For calculating incentive for each item of work, IFW has asked for devising new norms for items of work being carried out at Divisional Office.  Meanwhile, under the ongoing FSI project all the PLI / RPLI operations are further being decentralized to CPC / HO level.  Subsequent to implementation of FSI the time factor for all processes on the new insurance software will be available for calculating workload for staff / supervisor working as per the new work flow in CPCs.  Once the required norms are arrived the matter of incentive beyond a minimum threshold payable to CPC staff will be taken up.	CGM (PLI)
13.	Grant of OTA/ Excess Duty Allowance to the SPMs working in single / Double handed Post offices.	OTA is not admissible to SPMs.  The matter of introduction of an extra duty allowance to the operative staff of the Department is under examination in consultation with Nodal Ministries.  However, it may not be out of point to mention that in absence of admissibility of OTA to SPMs, the question of grant of extra duty allowance may not arise.	DDG (Estt)
14.	Counting the training period for benefits of promotion under TBOP / BCR scheme	The matter is under consideration in consultation with Department of Legal Affairs and Department of Personnel & Training.	DDG (Estt)
15.	Holding of examination for filling up to posts of AMM in MMS	No RRs are currently available for Assistant Manager (MMS) and the feeder cadres and this is preventing the Department from holding examination.  However, required documents and inputs to frame the RRs are being obtained.	DDG (P) / DDG (Estt)
16.	Holding of DPC for filling up the posts of Deputy Manager MMS	The DPC will be held within a period of three months.	DDG(P)
17.	Appointment to the grade of Supdt. Stg. In RMS	The DPC will be held within a period of three months.	DDG(P)
18.	Acute shortage of ‘C’ Bags.	The staff side agreed that there is no shortage of ‘C’ bags now.	Item closed.
19.	Implementation of recommendation of the 5th CPC with regard to payment of cash handling allowance to treasurers and Asst. Treasurers in Post offices.	It was decided that the detailed proposal will be sent by the staff side and will be examined by the Establishment Division.  If some relevant points are raised by the staff side and which help to resolve the issue, the same will be included and the proposal will be referred tenth time, to the M/o Finance for consideration.	Staff side DDG (Estt)
20.	Allot 19% Group B vacancies for General line and permit all Group C official in Postal, RMS, Admn. and Postal A/Cs with minimum 20 years of service to appear in the exam by dispensing with present reservation of posts to RMS & Admn. Staff.	The staff side was informed that a committee has been constituted under the chairmanship of DDG (R&P) which will meet on 29/08/2013 and the report of the committee will be submitted within a period of 15 days.	DDG (R&P) DDG(P)
21.	Anomaly in the preparation of PA gradation list. Date of confirmation should not be taken now and date of appointment be taken for construing seniority. Fixing seniority based on the date of confirmation in unconstitutional and discriminatory and dropping of confirmation examination.	The staff side was informed that the problem in this case is only in Tamil Nadu Circle.  It was decided that the issue will be taken up separately with Tamil Nadu Circle.	DDG(P)
22.	Pay protection to employees who seek transfer to a lower post under FR 15 (a)/transfer under Rule 38.	DoPT’s OM No. 16/4/2012-Pay-1 dated 05/11/2012 clarifies the issue.	Item closed.
24.	Construction of Departmental Buildings for Postal Accounts Offices at Hyderabad, Trivandrum and Patna.	The staff side was intimated that the PAO office in Trivendrum shall be accommodated in the new building at Poojapura.  Postal Account Office for Patna has also been approved in EFC meeting, whereas the proposal of Hyderabad Postal Accounts Office has not been acceded to by the Planning Commission in the EFC Meeting.	Item closed.

PENDING ITEMS IN THE LAST DC (JCM) & STANDING COMMITTEE MEETING ON JCM SUBJECT

2. JCM (DC) Meeting hold on 28.12.2012

Sl. No.	Agenda Item	Decisions taken	Action By
1.	Grant of higher rate of HRA in respect of offices situated in urban limits.	In the last JCM (DC) meeting held on 28/12/2012 a point was raised by staff side that everytime in a proposal in respect of grant of higher rates of HRA by circle it is required that the same should be accompanied by Establishment review figures.  The official side concluded that this is not required as per MoF rules. It has been decided in this meeting that this decision taken in the last meeting will be followed.	Item closed.
2.	Imposing unjustified conditions for appearing  IP Examination for the departmental quota vacancies.	The matter is being examined.	DDG(P)
3.	Construction of new building at Kodialbail HSG I SO in Mangalore Division, Karnataka Circle	It was decided that a report will be obtained from circle to ascertain whether the area of the post office is sufficient as per SOA and functionally convenient; failing which action will be taken accordingly to resolve the issue.  As regards construction of new building, the proposal was not accepted because the building is safe for occupation as reported by SE (Civil), Bangalore.	DDG (Estate & MM)
4.	Construction of new departmental building for Itanagar Head Post office.	Construction has already started in May, 2013.  Item closed.	Item closed.
6.	Uniform application of incentive for IMT work	The proposal for the incentive for IMTS work done in the post offices has already been worked out in detail along with its financial implication.  The related file was submitted to JS & FA and the said file has been received back with some querries.  The file is being submitted again with compliance and seeking further orders.	DDG (FS)
7.	Recovery of huge amount being interest Paid on PPF Account opened on Self name and also in the name of Minors (i.e. on two accounts) prior to 06.12.2000 – case of Karnataka Circle	This office has already issued order to stop recovery of interest from the officials at fault on 08/02/2012.  Since the Accounts were transferred to the Bank and RBI is the controlling authority of the Bank, the S.K. Region, Bangalore wrote a letter to RBI to issue order to the said Bank to get recover the excess paid interest on behalf of the Department of Posts.  Matter has also been taken up with the RBI by this office.  Reply is awaited from RBI.	Item closed.
8.	Fixation of pay of MTS (Group C officials) who were granted ACP-I and ACP-II upgradations prior to 01.01.2006 consequent upon implementation of 6thCPC recommendation in the light of Postal Directorate’s latest order no. 1-20/2008-PCC (Pt.) dtd. 18.07.2011.	The issue is currently under examination.	DDG (Estt)
9.	Dies non period should also be taken for reckoning of continuous service while granting ACP/MACP to officials.	It was decided that the issue will be examined whether the Dies non should be taken for reckoning of continuous service in such cases. Reply will be sent to the staff side separately, after examining the proposal within the framework of extant rules of the Government of India.	DDG (Estt)
10.	Arbitrary recovery of Postage in case of foreign articles returned due to non availability of service.	The matter has been examined and it has been decided with the approval of Secretary (P) that Maharashtra circle may refund the postage recovered from the booking clerks who book foreign articles to those countries where India Post does not have any service.	Item closed.
11.	Fixation of Pay for canteen employees after Sixth CPC.	A clarification will be issued by the Establishment Division.	DDG (Estt)
12.	Clarification issued on encashment of earned leave in connection with availing LTC– Payment of difference.	Ruling of DoPT on this matter has been circulated to all Circles for taking appropriate action.	Item closed.
14.	Abnormal delay in filling up of vacant LSG, HSG II and HSG-I vacancies due to non-holding of DPCs in many circles	Instructions have been issued from time to time to hold DPC meetings as per the schedule prescribed by the Department of Personnel & Trg (DoP&T).  As regards filling up of the vacancies in HSG.I, a proposal was referred to DoP&T to fill up the vacancies in HSG.I as per the provisions of existing Recruitment Rules till finalization of amendment to the existing Recruitment Rules.  DoP&T has approved the proposal.  Directorate vide letter No. 4-44/2012-SPB.II dated 18/04/2013 has issued instructions to all Circles to fill up the vacancies in HSG.I in PO & RMS Offices as per the provisions of existing Recruitment Rules by convening DPC meetings by 30/04/2013 and issue the promotion orders by 06/05/2013. Subsequently, another letter dated 27/06/2013 from Member (P) has been issued to all Circles with the request to ensure that all the vacancies are filled by convening DPC meetings and through Departmental Examinations.	Item closed.
16.	Denial of relaxed standards to GDS in the appointment of Postal Assistants in the revised recruitment rules - regarding.	The issue involves amendment of Recruitment Rules.  It is being examined and decision will shortly be taken in this regard.	DDG(P)
17.	Special drive for residual vacancies.	For filling all the unfilled vacancies of Multi-Tasking Staff and Postman / Mail Guard in Subordinate offices and Circle / Administrative offices, necessary instruction was issued to all Circles vide letter No. 45-2/2011-SPB-I dated 18/10/2012 with the direction to take action to fill up all the vacant posts of earlier years latest by 30th June, 2013.  The drive is over and a status report from the Circles has since been called for to review the position.	Item closed.
18.	Immediately arrange for filling up of vacant posts in the cadre of PACO & MTS in Circle Administrative offices.	Recruitment Rules for the post of PA (CO & RO) are being revised.  However, a proposal is moved to operate the old RRs for filling vacant posts in the cadre of PA (CO).  Regarding filling up of the posts of MTS in CO / Admn Offices, necessary instructions have already been issued to all Circles in October, 2012 to fill up these posts.	DDG (P)
19.	Promotion of OS to AD (Rectt.).	DPC for 4 AD (Rectt) completed.  Item is closed.	Item closed.
20.	Tenure in RMS Head Record offices/Divisional offices.	It was informed by the staff side that the Rajasthan, Delhi and Orissa circles are not following the guidelines.  It was decided that the instructions will be reiterated to these circles.	DDG (Estt)
21.	Non-filling of IPO post of Direct recruits in J & K Circle	The Staff Selection Commission, who allocates the candidates for appointment to various Circles as per the preference given by the candidates, has been requested vide letter dated 07/06/2013 to give special consideration to nominate / allocate the candidates of J&K Circle for appointment to the post of Inspector of Posts through Combined Graduate Level Examination in order to ensure that posts do not remain unfilled.	Item closed.
22.	Short drawal of Grade Pay – In case of Pharmacists in P&T Dispensary	There is no case of short drawl of grade pay for pharmacists and the issue has been decided by, Deptt of Expenditure, Implementation Cell and the orders have been circulated to Circles.	Item closed.
25.	Recovery effected from Commutation of pension from Postal pensioners who had proceeded on voluntary retirement during the period from 1.1.2006 to 31.8.2008.	DoPT order no. 38-37/2008-PNPW(A) dated 10-12-2009 in this regard have been re-circulated to Circles.	Item closed.
26.	Grant of Grade Pay of Rs. 1800 to Group D/MTS who retired/expired from service after 31.08.2008 without having been imparted training.	The issue is referred to Ministry of Finance, Department of Expenditure.	DDG (Estt)
27.	Fixing norms for Postmen work	The norms were formulated after scientific work study by IWSU in 2008.  Since five years have already lapsed, it was decided to conduct another study by Departmental Officials or by a third party to review the postmen norms.  This decision was taken in a meeting held on 02/08/2013 under the chairmanship of Member(P).	DDG (Estt)
28.	Performing double duty by Postmen on Double Duty Allowance Basis.	The Fixed Monetary Compensation to delivery staff for performing duty of an absentee Postman by combination of duties has been revised vide this office Order No.10-7/2001-PE.II dated 24/11/2010.	Item closed.
29.	Provisioning of 10% LR.	Clear instructions will be issued by Establishment Division to all circles.	DDG (Estt)
30.	Irregular commutation of LR strength.	This item is closed in view of item 29.	Item closed.
31.	Fixing standard operating procedures and uniform code and rules for all Postal Training Centers.	It was informed to the staff side that this issue has been resolved and the staff side was also apprised of this.	Item closed.
32.	Upgradation of pay as per sixth CPC to Group ‘C’ cadre in response to Group ‘D’ Selected under blind quota.	It was decided that a training module will be developed for the visually handicapped in the Directorate within a period of two months and circulated to all circles for compliance.	DDG (Training)
33.	Implementing online facility for all Postal employees having General Provident Fund (GPF) Account to get information regarding their GPF accounts directly from the internet.	The matter has already been addressed in the CSI RFP.	Item closed.
34.	Supply of updated Postal Manuals, Volumes and Reference books to all offices.	The concerned Divisions have been reminded vide letter No.9-13/94-PF (pt.iv) dated 08/07/2013 for furnishing the material for printing / uploading of Postal Manuals, in the official website.  The action will be completed within a period of three months.	DDG (Estates & MM)
35.	Bifurcation of Bastar and Raigarh divisions in Chattisgarh Circle.	(a) Baster Division: As no matching savings have been provided by the Circle Office for creation of additional posts, the proposal for bifurcation of Baster Division to create Kankar Division is found not feasible in view of ban on creation of Plan / Non- Plan posts by Ministry of Finance . (b) Raigarh Division:  The circle has been asked to provide matching savings for creation of posts required for the proposed Sarguja Division after bifurcation of Raigarh Division.  It has also been asked to furnish the financial implications involved in bifurcation of Raigarh Division.	This part of the item is closed. DDG (Estt)
39.	Review of work load in Business Office.	It was decided that a report will be called for from the circles about the expenditure incurred and the revenue gained.	CGM(MB&O)
42.	(i) Timely supply of uniform and issue of Kit Card.	It was decided that the instructions will be issued once again to all Heads of Cirlces for timely supply of uniform to eligible postal employees.  The staff side was also informed to take up the matter at circle level.. Issue of Kit Card:  The Directorate has called for the comment from all heads of the circles to explore possibility for issue of kit card on 03/06/2013. Reply received from the circles so far is in favour of the issue of kit card to the postal employees, hence it was decided to agree to the proposal and further necessary action may be initiated.	DDG (Estates & MM)
43.	Downgradation of HSG II AHRO post in Maharasthra Circle	The proposal will be examined by the Establishment Division.	DDG (Estt)

                The meeting ended with a vote of thanks to the chair.

 

 

Update-8 to Meghdoot 7.0

Release Document

Centre for Excellence in Postal Technology,Mysore 570010

Wednesday, 11^th September, 2013

Update-8 to Meghdoot Version 7.0

Contents:

ü Brief Description

ü Pre-Requisite

ü General Instructionsfor up-gradation

ü Detailed up-gradation procedure

ü New features/modifications

ü Annexure

1.     Brief Description

As per the orders of Directorate to have an end to end tracking facility for Parcel category items (like RNet for Registered Letters and SpeedNet for Speed Post articles),  a new software viz., ParcelNet has been developed. The new ParcelNetapplication  isdesigned to deal with the following kinds of Parcels booked with the Barcode. 

a)      Registered Parcels including Insured Parcels

b)      Express Parcels (proposed znew service — not yet launched)

c)       Business Parcels (Proposed new service—not yet launched)

ParcelNet application is used in Parcel Hubs/Express Parcel Hubs along with a new ParcelNet Communication Software.  This new ParcelNet environment is integrated with Point of Sale, Despatch and Postman modules of Post Office in order to provide end to end connectivity to these Parcel category articles.

However, as the new services like Express Parcels and Business Parcels are not yet commenced by the Department,  provision for booking of these two kinds of Parcels through Point  of Sale is not made available now.    Complete operational guide for use of ParcelNet related modifications in various Meghdoot modules (Point of Sale, Postman, Despatch and RNet Communication) is also attached herewith. 

Besides the ParcelNet modifications (covering Point of Sale, Postman, Despatch and RNet Communication applications),  there have been many new requirements in the fields of IFS Money Orders,  WNX, ePayment tariff,  NREGE etc.   Besides these major changes, there were many minor requirements and bugs fixed.   All the new features/modifications/bugs fixed are furnished in Section-5 of this document.

This document acts as an upgrade guide for upgrading all Meghdootapplications from to corresponding update-8 version.The Update-8 to Meghdoot 7.0 consolidates following applications:

ü Point of Sale

ü Despatch

ü eMO

ü ePayment

ü Postman

ü Accounts

ü AccountsPBS (Schedules)

ü Sub Accounts        

ü Treasury

ü AccountsMIS

ü RNet Communication

2.    Pre-Requisite

The pre-requisite for Update-8is Update-6to  Meghdoot version 7.0 released by CEPT on 13.05.2013, which is available on ftp site at location ftp://ftp.ptcinfo.org/Meghdoot7/Updates/

3.     General Instructions for Up-gradation

Ø  Ensure that Up-gradation is carried out after Day End in all modules.

Ø  Ensure that the office is upgraded with Update-6 to Meghdoot Version 7.0 dated 13.05.2013.

Ø  Ensure that backups of all databases and mdb files are taken and securely preserved.

Ø  Ensure 100% successful running of the database up-gradation.  If any error occurs while executing any exl file, please send the log file to CEPT Help Desk (Support@ceptmysore.net).

Ø  Please upgrade the applications in the following order:

v  eMO

v  ePayment

v  Point of Sale

v  Despatch

v  Sub Accounts

v  Treasury

v  Postman

v  AccountsMIS

v  Accounts

v  AccountsPBS

v  RNet  Communication

4.    Detailed UpgradationProcedure  (Please follow the order mentioned below strictly)

v eMO

ü Replace existing emo.exe and emoclient.exe available in eMO installation path  with the new ones provided

ü Copy IFSUrgent.dll to eMO client installation path

ü Upgrade the eMO Database by running eMOVersion7Update8.exl, eMOOffices.exl, eMOPincodes.exl files available inside eMO folder using the Script Tool.

ü Upgrade NREGAEMO database available on Sanchay Post Server by running NREGAEMOVer7Update8.exl using Script Tool.

v ePayment

ü Stop  ePayment  application.   

ü Ensure  that  other  ePayment   related  applications  are  not  running.  

ü Upgrade  eCounter  database  by  running  eCounter_Update8_03072013.exl using  script  tool.  

ü Replace  the  existing  ePaymentClient.exe  with  the  new  ePaymentClient.exe  in  ePayment  Client  installation  path.  

v Point of Sale and Despatch

ü Replace the existing PointOfSale.exe with the new PointOfSale.exe in PointOfSale Client installation path.

ü Upgrade the Counter and IPO databases with the exl files.

ü Copy the WNX.Dll to the Point Of Sale Client installation path and register the dll.

ü Copy the Cash.Dll to the Point Of Sale Client installation path and register the dll.

ü Copy the eBillHOLib.Dll to the Point Of Sale Client installation path and register the dll.

ü Copy Despatch.exe file to point of sale application folder.

v Sub Accounts

ü Take a backup of the SubAccounts.mdb and SupplySubAccounts database.

ü Upgrade SupplySubAccounts  database using SupplySubAccounts.exl using script tool.

ü Rename the existing SubAccounts.exe.

ü Copy SubAccounts.exe file to SubAccounts application folder.

v Treasury

ü Take backups of Treasury, Subtreasury databases before updating with Update 8.

ü Ensure that the Up‐gradation is carried out after Day End is done in all the modules.

ü Rename the existing treasurer.exe and copy the new treasurer.exe in the same location.

ü Run the Treasury_1.exl first and then run Treasury_2.exl with script tool.

v Postman

ü Replace existing Postman.exe with new one.

ü Replace existing EMODelivery.dll with new one.

ü Replace existing EVPDelivery.dll with new one.

ü Register both EMODelivery.dll and EVPDelivery.dll

ü Run Postman-1.exl and Postman-2.exl with script tool.

ü Go through all tabs in Postman Supervisor à My Office à Environment screen and provide all required details and click on ‘OK’.

ü Please make sure that other related Meghdoot application databases (ecounter, emo, treasury etc) also upgraded to latest version, which is essential for proper working of Postman application.

v AccountsMIS Client (DET)

ü Replace existing Meghdoot Accounts MIS Client.exe with new one.

ü Replace the AccountHeads.xml with the new one.

v Accounts

ü Replace existing Accounts.exe with new one.

ü Run Incometax07082013.exl with script tool.

v AccountsPBS(for Head Post Offices only)

ü Replace existing schedule.exe with new one.

ü Run schedule7.8.exl with script tool.

ü Runschedule7.8_wnx.exl with script tool.

v RNet Communication

ü Replace existing RNet Communication exe with the new one.

ü Then give request for Office Master by logging into ParcelNet client application using the below options

Tools à Get Office Master and then call server

Tools à Get Hub Master and then call server

5.   New Features/Modifications done in this Update-8 (ParcelNet modifications are furnished in a separate document i.e., ParcelNet User Guide for Post Offices)

I)  Point of Sale

      New Features

ü Provision for booking IFS Moneyorder and the related reports.

ü Provision for booking Business Reply Speed Post Articles.

ü Revision of ePayment Tariff.

ü Revision of ePayment Tariff for Rebooked transactions.

ü Provision for acceptance of service tax and education cess with PLI and RPLI transactions.

ü Provision for entering Mobile Number for all registered articles.

ü Revision of Internation EMS Tariff.

ü Revised the maximum limit of MOs that can be send to Bhutan.

ü Currencies for which exchange rate is available only will be available while doing MOVideshEurogiro transactions.

ü Validation for invalid PINCode.

ü Separate classification of WNX revenue and commission on WNX articles.

ü Enhanced the maximum weight of articles that can be booked through WNX.

ü DOP Commission, Service Tax and Education Cess are made available in the WNX Reports.

ü Provision for configuring Service tax for WNX Transactions

ü Barcode prefix validation for Parcels

Bugs Fixed

ü Updated the SPCs and Linked Post Offices.

ü Updated the list of foreign countries.

ü Updated the PINCodes.

ü Negative values are validated while uploading the text file containing bulk MO data.

ü Error in VP Express Parcel Tariff.

ü Errors while doing WNX Transactions.

ü Duplicate receipt printing for WNX Transactions.

ü Rectified the error in User Account Report for Cancelled IPOs.

ü Rectified the error while uploading data from Franchised Outlets.

Operational Procedure – WNX (For offices using WNX for the first time)

ü Install the prerequisites, Adobe Reader 9.0 and JDK 1.6

ü Copy the ClientSoftware folder to the C drive and each client system and share the folder.

ü  Copy the WNXMasterData folder to any of the drives in the server.

ü  Select the option ‘WNX Configuration’ through Supervisor--> Configure option and click on ‘Update Service’.(This need to be done from the Server machine)

ü  After clicking on Update service, Select the browse button and browse to the WNXMasterData folder.

ü  A message “WNXMasterupdation is in progress…” will appear. Click on OK button and wait for the completion of master data updation.

ü  Airway bill configuration need to be done through Supervisor --> Configure --> WNX Configuration -->AirwayBill (Configuration need to be done with the Airway bill series and Piece Id Series applicable to each office. )

ü  Select the option 'World Net Express' through Operator ->ForeignMail ->Airmail for doing WNX Transactions.

Operational Procedure – WNX (For offices already doing WNX transactions)

ü  Copy the WNXMasterData folder to any of the drives in the server.

ü  Select the option ‘WNX Configuration’ through Supervisor--> Configure option and click on ‘Update Service’.(This need to be done from the Server machine)

ü  After clicking on Update service, Select the browse button and browse to the WNXMasterData folder.

ü  A message “WNXMasterupdation is in progress…” will appear. Click on OK button and wait for the completion of master data updation.

II) Despatch

                New Features

ü Bag Closing procedure has been changed as per the orders of Directorate to match with that available in SpeedNet.  As per the revised procedure, the operator  need to scan all the articles compulsorily to close the bag.   Once the Bag is closed the contents cannot be modified. However, till final closure of Bag articles / bundles can be added to Bag using “Save to Bag” option.

Use “Delete” Button,  to delete the articles selected.

Finally use “Close Bag” button to close the Bag.

Use “Reset” Button is to reset the all details available on this Bag/Bundle Close form.

               

ü Provision made to Close Unregistered Letter Bags in the following option.

Despatch -> Operator -> Prepare -> Prepare UnRegistered Letter Bag.

ü Provision made to Despatch the Unregistered Letter Bags closed  along with the Registered Bagclosed in the following option.

                Despatch -> Operator -> Prepare ->Despatch Bags

ü Reports for the Un Registered Bags closed available in the following option.

Despatch -> Operator ->  Report -> Other Reports ->UnRegistered Bags Closed.

ü Reports for the Un Registered Bags despatched available along with the Registered Bags  Despatched in the following option.

ü Despatch -> Operator ->  Report -> Bundle/Despatch/Deposit Lists->Despatch List.

ü Provision made in Despatch application that any operator can receive the special journal articles once uploaded by  supervisor in BPC/MBC.

ü As BPCs / MBCs will not do delivery, despatch application will process local special journal articles received  in BPC/MBC.

III)   eMO

New Features

Upgradation procedure for NREG in c/w eMO Client

·         Ensure that your emo database is already upgraded with version 7 update 3. In offices having Sanchay post latest version installed and NREGAEMO database is available, please upgrade the same with NREGAEMO script provided.

·         Stop eMO client exe if running. Replace existing eMOclient.exe available in eMO client installation path with new eMO client exe provided in upgradation.

·         For the first time, when you run new eMO client exe, it will prompt to enter Sanchay post server details as below.

 

·         Enter Sanchay post server name if Sanchay Post server is available in that office else select not available and click on OK.

Your system will now be ready for receipt of Sanchay post related files through eMO client from central server if server details were provided.

For adding Sanchay post codes, option is available in Divisional administrator web login of eMO. Reports regarding NREG are available under Reports menu.

Please select the eMO Office Name and update Sanchay post code used for that PO.

 

 

IV)    ePayment

New Features

Modifications in e-Payment web site:

  Provision is made for calculating the ePayment commission at the Point Of Sale counters at the time of e-Payment transactions for designated billers. The commission type needs to be configured in ePayment web site while configuring the biller. The commission types as classified as below:

 

1.       Deducted from the bill amount while payment – per bill

2.       Deducted from the bill amount while payment – percentage

3.       Collected from customer at Point Of Sale Counter -  per bill

4.       Collected from customer at Point Of Sale Counter -  percentage

For the first two types the commission along with taxes will be deducted from the amount to be paid to the biller at the time of payment at the treasury of the payment office.

For the last two types the commission along with taxes will be collected in addition to the bill amount from the customer in Point Of Sale counters. The commission and taxes will also be accounted in the office of collection in respective account heads.

V)     Sub Accounts

New Features

ü As per the new e-Payment tariff revision for certain e-Payment billers, provision made to  fetch Commission, Service Tax and EC from the sub offices if its HO and rebooking verification for BO rebooked transactions in POS if its SO.

ü Provision made to upload the e-bill payments text file received from the SOs along with e-bill receipts file.

Bugs Fixed

Rectified the error while uploading Additional Daily Account through Floppy Upload option.

VI)     Treasury

New Features

ü Separate Classification of amounts of IPO value and Commission booked at POS Counter in the Daily Account / Summaries.

ü Provision for incorporating the amounts of Ebill Commission and taxes collected at POS counter for certain e-payment billers at the office of booking itself in the Daily Account/ Summaries.

ü Generation of Ebill text file along with other Daily Account files at SOs with biller wise consolidation of amounts of ebill receipts/ ebill payments, Ebill commission, Taxes etc.,.

ü Provision for making payment through ECS mode of Option in respect of payments made to SPCOD billers (Specific for M/s Amazon SPCOD biller payable at BG GPO).

ü Separate classification of amounts collected towards WNX transactions booked at the PO under the account heads WNX Revenue, WNX Commission and Taxes in the Daily Accounts/Summaries.

ü Provision for separate classification of amounts collected/paid toward IFS Money Orders (IEMOissue, IEMOCommission and IEMOPaid) in the Daily Accounts / Summaries.

ü Rounding off of the total Service Tax due for deduction from the billers while making payment to the billers in Treasury Module. The procedure followed is the same as being done in Point of Sale module at the time booking of Speed Post articles.

ü Creation of separate account heads and provision for classification of amounts collected/paid for 10 yr NSC IX Issue under SB Category in Daily Accounts/Summaries.

VII)    Postman

ü Unregistered Letter Bag Receipt scan

Postman Operator has to enter details of unregistered letter bags received at the office, in Postman application. The menu option is “Postman Operator -> Invoicing ->UnRegistered Letters -> Bag Receiving”

Once the form is opened, the virtually received unregistered bags will get displayed. User can select physically received bags among them and click “OK” button to receive the bags. If bags are not received virtually, please use “Physical Bag” option to enter unregistered bag details and then click “OK” to receive the bags.

Fig : “Virtual Bag” option in Unregistered Bag Receiving screen

Fig: “Physical Bag” option in Unregistered Bag Receiving screen

There is a report provided in the application to get details of unregistered bags received at the office. It is provided at “Postman Operator -> Reports -> Unregistered Letter Bags -> Bag Details” menu option.

ü BO Transaction Date

The provision to enter BO transaction date in case of articles delivered/ dispatched at BO is provided in BO Remarks option for Reg/Parel/MO/eMO articles. It is provided at Postman Operator à BO Remarks àRegd/VP Letters / Regd/VP Parcels /Money Orders/ eMoney Orders.

Fig: BO Remarks screen

VIII)   AccountsMIS Client

New Features:

ü Capturing the data in r/o newly created Account Heads in respect of NSC IX Issue and Discharge amounts and transmitting the same to AccountsMIS Server for MIS purpose.

IX)    Accounts

Modifications: Features:

ü Modified the calculation of Income Tax as per Section 87a i.e. Rs.2,000 credit upto 5 Lakhs.

X)        AccountsPBS

ü Service tax and education cess collection for pli/rpli is added

ü ebill fetching from suboffices will work only after the date of upgradation of subaccounts.

ie if subaccounts upgraded on 01-06-2013,  schedule will fetch subofficeebill data only after 01-06-2013.

ü WNX revenue dataentry is provided which is to be fed from wnx transactional reports from counter and reports will be generated after WNX Revenue and WNX Commission  get tallied with cashbook

ü Ebill Receipts

Once the form is opened, the operator can enter the details of ebill receipts which include commission.

ü Ebill receipts –Fetch from counter:  In the provision to fetch the ebill receipts data from counter, the commn is also getting fetched.

ü Ebill receipts –Fetch from subaccounts

New option is provided for fetching ebill receipts data from sub office

ü Ebill commission reports

ü The operator can take the reports of ebill commission

Under Reportsàreceiptsàebillcommn

ü The operator has to select the ebillcommn head and its has to be tallied with the cashbook to generate the reports of ebill commission

5.WNX Revenue.

1) This is the new provision in schedule ScheduleDataentryàReceiptsàWNX Revenue

2)  New form is provided to enter the wnx Collected amount details , DOP Commission details and amount payable to DHL details .

3)  WNX Revenue Reports

Ø  WNX Revenue has two componenets  1)WNX Revenue and 2)WNX Commission

Ø  These two factors has to be tallied with WNXRevenue head and WNXCommission head respectively for the report to get generated.

Ø  This option will tally the revenue and commission of schedule amount with cashbook fig and only if two components get tallied the report will get generated.

Bugs Fixed

ü Pension:-  String or binary data would be truncated error is  rectified

X)        RNet Communication

ü Please refer to ParcelNet User Guide for Post Offices, for complete details