KAVALIPOST

Saturday, 21 June 2014

CLARIFICATION REGARDING PURCHASE OF AIR TICKETS FROM AUTHORIZED TRAVEL AGENTS FOR THE PURPOSE OF LTC.


AMENDMENT IN PUBLIC INTEREST DISCLOSURE AND PROTECTION OF INFORMERS (PIDPI) RESOLUTION-REGARDING. CLICK HERE FOR DETAILS


PHOTOS OF 30th  AIC OF AIRMS & MMS EMP.UNION GROUP `C` HELD AT TIRUPATI  (AP) FROM 15th  TO 18th JUNE,2014




















IDENTIFICATION OF PENSIONERS ASSOCIATIONS UNDER THE PENSIONERS' PORTAL- A MISSION MODE PROJECT UNDER NeGP. (Click he link below for details)

ENGAGEMENT OF CONSULTANT UNDER THE PLAN SCHEME PENSIONERS PORTAL(Click he link below for details)


DOPT ISSUES REVISED GUIDELINES ON COMMENCEMENT OF PENSION 
The Government has streamlined procedures for retiring employees so that delays may be overcome in earliest commencement of pension. This follows directions issued by Dr. Jitendra Singh, Minister of State for Personnel, Public Grievances & Pensions to the workshop held with the Pension Secretaries of various State Governments here on June 12, 2014. 
Delegates pointed out during the course of deliberations that the release of pension after retirement gets delayed mainly due to two reasons. Primarily, the delay in receipt of intimation by the pensioner that pension papers have reached the bank and secondly, delay on the part of pensioner in approaching the bank for submission of undertaking that he shall refund any amount paid to him to which he is not entitled.
 As per the new guidelines, the Government has decided that the requisite undertaking may be obtained by the Head of Office from the retiring employee and forwarded to the pension disbursing bank along with the Pension Payment Order (PPO). The bank shall credit the pension to the account of the pensioner as soon as this undertaking is received along with the pension documents
This change in procedure has an added advantage that the PPO can now be handed over in person to the retiring employee along with other retirement dues. Earlier the pensioner had to approach the bank for PPO.
 With this change in rules and procedures, the pensioners would be saved of considerable inconvenience and delay and his pension will commence as soon as he retires. 
******KSD/PK/BK/sk
(Release ID :105712) 18 June,2014

Dopt Orders on Consolidated Instructions on Forwarding of Applications of Government Servants for Outside Employment-regarding.



Dopt Orders on Consolidated Instructions on Forwarding of Applications of Government Servants for Outside Employment-regarding.

No.28011/1/2013-Estt(C)
Government of India
Ministry of Personnel, Public Grievances and Pensions
(Department of Personnel & Training)

North BlockNew Delhi
Dated the 23rd, December, 2013

OFFICE MEMORANDUM

Subject: Consolidated Instructions on Forwarding of Applications of Government Servants for Outside Employment-regarding.

The undersigned is directed to refer to the subject mentioned above and to say that various instructions/guidelines have been issued by the Government from time to time regarding forwarding of applications of Government Servants for posts outside their own Cadre. All such instructions issued till date have been consolidated under easily comprehensible headings for the facility of reference and placed as Annexure to this O.M. All Ministries/Departments are requested to bring the above guidelines to the notice of all concerned.

2. Hindi version wIll follow. 

sd/-
(J.A.Vaidyanathan)
Director (Establishment)

Annexure to DOPT O. M.No.28020/1/2010-Estt(C) dated December, 2013.


FORWARDING OF APPLICATIONS

GENERAL GUIDELINES
These guidelines relate to forwarding of applications of Government servants as direct recruit for posts within the Central Government, State Governments, Autonomous / Statutory Bodies, CPSEs etc. It may be noted that in a case in which a particular employee cannot be spared without serious detriment to important work in hand, public interest would justify withholding of his application even if otherwise the application would have been forwarded. It may be added for information that where for good and sufficient reasons an application is withheld no infringement of any Constitutional right is involved.
[O.M. No. 170/51-Ests., dated the 21.10.1952)

2. INTERPRETING THE TERM ‘PUBLIC INTEREST
a. The Heads of Departments should interpret the term ‘public interest’ strictly and subject to that consideration, the forwarding of applicatior should be the rule rather than an exception. Ordinarily, every employee (whether scientific and technical or non-scientific and non-technical personnel) should be permitted to apply for an outside post even though he may be holding a permanent post.

b. No distinction need be made between applications made for posts in a Department under the Central government, Autonomous Bodies or sub-ordinate offices, posts under the State Governments, posts in Public Sector Undertakings owned wholly or partly by the Central Government or a State Government and posts in quasi-Government organizations. They should all be treated alIke so far as the forwarding of applications is concerned. If, however, a Government servant desires to apply for a post in a private concern, he should submit his resignation or notice of retirement, as the case may be, before applying for private employment.

c. For this purpose, “scientific and technical personnel”, may be interpreted to mean persons holding posts or belonging to services which have been declared to be scientific or technical posts or scientific or technical service.
(OM. No. 70/10/60-Estt, (A), dated 09.05.1960 and O.M. No. 8/7/69-Ests(C) dated the 01.11.1970

3. GENERAL PRINCIPLES FOR DEALING WITH SUCH APPLICATIONS
The general principles to be observed in dealing with such applications are as under:

a. Applications from purely temporary Government Servants - Applications from such 
Government servants should be readily forwarded unless there are compelling grounds of public interest for withholding them.

b. Applications from permanent Government servants - Both permanent non-scientific and non-technical employees as well as permanent scientific and technical employees could be given four opportunities in a year to apply for outside posts, except where withholding of any application is considered by the competent authority to be justified in the public interest. A permanent Government servant cannot justly complain of hardship or harsh treatment if his application for any other post or employment is withheld.

c. Applications of Government servants who have been given some technical training at Government expenses after commencement of service - Such Government servant cannot justifiably complain of hardship if he is not allowed to capitalize the special qualifications so gained by seeking other better employment. Withholding of application in such a case is therefore justifiable.

d. Applications of Government servants belonging to Scheduled Castes and Scheduled Tribes, other than ‘scientific and technical personnel — Applications for employment of temporary or permanent Central Government servants belonging to Scheduled Castes andScheduled Tribes should be readily forwarded except in very rare cases where there may be compelling grounds of public interest for withholding such application. The withholding of application should be the exception rather than the nile in the case of employees belonging to Scheduled Castes and Scheduled Tribes who should be afforded every facility to improve their prospects.

e. Application of Government servants for employment in private business and industrial firm. etc. - Where a Government servant (including a temporary Government servant) seeks permission, to apply for such employment, he should submit his resignation or notice of retirement, as the case may be, before applying for private employment. He cannot complain of hardship if his application is withheld. While a person remains in Government service, the State can legitimately refuse to surrender its claim on his services in favour of a private employer.
[O.M. NO. 170/51-ESTS., DATED ThE 21.10.1952; OM NO. 70/10/60-ESTS(A) DATED 09.03.1960. OM No.1/6/64-SCT.I DATED 19.03.1964; O.M NO, 5/2/68-ESTT.(C) DATED 06.O5.1968. OM No.8/7/69-ESTS(C)DATED 01.II.1970; OM No. 8/15/71-ESTS(C) DATED 16.09.1971, OM No. 8/22/71-ESTS(C) DATED16.10.1971]

4. PROCEDURE TO BE FOLLOWED IN THE CASE OF THOSE WHO APPLY FOR POSTS IN THE SAME/ OTHER CENTRAL GOVERNMENT DEPARTMENTS/STATE GOVERNMENT/ AUTONOMOUS BODY / CENTRAL PUBLIC SECTOR ENTERPRISES ETC.
a) Applications from Government servants for employment elsewhere, submitted otherwise than in response to advertisement or circulars inviting applications, should not be forwarded.
(O.M. No. 5/3/65-Ests(C) dated the 21.12.1965]

b) The applications may be forwarded in accordance with the general principles given inpreceding paragraphs. irrespective of whether the post applied for in the other department/offices permanent or temporary.

c) As for temporary Government servants they should, as a matter of rule, be asked to resign from the parent department/office at the time of release from the parent department/office. An undertaking to the effect that he/she will resign from the parent department/office in the event of his/her selection and appointment to the post applied for may be taken from his/her at the time of forwarding the application. This procedure is to be followed even in case of a temporary Government servant applying as a direct recruit for a post in the same organisation.

d) In the case of permanent Government servants, their lien may be retained in the parent department/office for a period of two years incase of the new post being in the Central/state Government. They should either revert to the parent department/office within that period or resign from the parent department/office at the end of that period. An undertaking to abide by these conditions may be taken from them at the time of forwarding the applications to other departments/office. In exceptional cases where it would take some time for the other department/office to confirm such Government servants due to the delay in converting temporary posts into permanent ones, or due to some other administrative reasons, the permanent Government servants may be permitted to retain their lien in the parent department/office for one more year. While granting such permission, a fresh undertaking similar to the one indicated above may be taken from the permanent Government servants by the parent department.

e) Permanent Government servants on their being selected for appointment in an autonomous Body / CPSE will have to resign before they are penitent to join the new organization. In their case no lien shall be retained and they will be governed by the orders issued by Department ofPensions & Pensioners’ Welfare regulating mobility of personnel between Central Govt and Autonomous Bodies / CPSEs etc.


f) The Terms of the bond need not be enforced in the cases of those who apply for appointment elsewhere, other than private employment, through proper channel. However, the obligations under the bond would be carried forward to the new employment. An undertaking to this effect may be obtained from the Govt. servant before he is relieved.
(OM. No. 60/37/63.Ests(A) dated 14.07.1967; OM No. 8/4/70-Ests(C) dated 06.03.1974; O.M.
No. 28016/5/85-Estt(C) dated 31.01.1986]

5. POSTS ADVERTISED BY UNION PUBLIC SERVICE COMMISSION (UPSC/STAFF SELECTION COMMISSION(SSC) 
a) Where Government servants apply directly to UPSC/SSC as in the case of direct recruit, they must immediately inform the head of their Office/Department giving details of the amination/post for which they have applied, requesting him to communicate his permission to the Commission directly. If. however, the Head of the Office/Department considers it necessary to withhold the requisite permission, he should inform the Commission accordingly within thirty days of the date of closing for receipt of applications. In case any situation mentioned in para 6 below is existing, the requisite permission should not be granted and UPSC/SSC should be

immediately informed of this fact as also the nature of allegations against the Government servant. It should also be made clear that in the event of actual selection of Government servant, he would not be relieved for taking up the appointment, if the charge-sheet / prosecution sanction is issued or a charge-sheet is filed in a court for criminal prosecution, or if the Government servant is placed under suspension.

b) It may be noted that in case of direct recruitment by selection, i.e., “selection by interview”, it is the responsibility of the requisitioning Ministry/Department to bring to the notice of the Commission any point regarding unsuitability of the candidate (Government servant) from the vigilance angle and that the appropriate stage for doing so would be the consultation at the time of preliminary scrutiny, i.e., when the case is referred by the Commission to the Ministry/Departments for the comments of the Ministry’s representatives on the provisional selection of the candidate for interview by the Commission.
[OM. No. 14017/01/91-Estt.(RR) dated the 14th July, 1993 & O.M.No.20016/1/88-Estt.(C)
dated 18/07/1980)

c) When once the Administrative Authority has forwarded an application, it is mandatory that the Government employee concerned should be released to take up the new appointment. However, where subsequent to the forwarding of the application, but before selection if exceptional circumstances arise in which it may not be possible to release the official, the fact should be communicated to the Commission as well as to the official concerned. The decision not to release an official should be taken only where the circumstances referred to above arereally exceptional.
[OM. No. 60/43/64-Ests(A) dated the 24.08.1965)

6. CIRCUMSTANCES IN WHICH APPLICATION SHOULD NOT BE FORWARDED
Application of a Government servant for appointment, whether by direct recruitment, transfer on deputation or transfer, to any other post should not be considered/ forwarded., if-
(a) (i) he is under suspension; or
(ii) disciplinary proceedings are pending against him and a charge sheet has been issued; or
(iii) sanction for prosecution, where necessary has been accorded by the competent authority; or
(iv) where a prosecution sanction is not necessary, a charge-sheet has been filed in a Court of law against him for criminal prosecution.
(v) where he is undergoing a penalty — no application should be forwarded during the currency of such penalty.

(b) When the conduct of a Government servant is under investigation (by the CBI or by the Controlling Department) but the investigation has not reached the stage of issue of charge-sheet or prosecution sanction or filing of charge-sheet for criminal prosecution in a court, the application of such a Government servant may be forwarded together with brief comments on the nature of allegations and it should also be made clear that in the event of actual selection of the Government servant, he would not be released for taking up the appointment, if by that time any of the situations in (a) above arises.
[O.M. No. 14017/101/91-Estt.(RR) dated the 14th July 1993]

7. FORWARDING OF APPLICATIONS FOR POSTS ADVERTISED BY CENTRAL / PUBLIC SECTOR UNDERTAKINGS/ CENTRAL AUTONOMOUS BODIES
Applications of Central Government Servants in response to press advertisement for posts in Central Public Enterprises / Autonomous Bodies may be forwarded with a clear understanding with the employee that in the event of their selection for the post applied for they will sever their connections with the Government before joining the Public Sector Undertakings/Autonomous Bodies. No lien shall be retained in ch cases. The relieving order should indicate the period within which the official should join the Public Sector Undertaking / Autonomous Body. Normally this period should not be more than 15 days. This period may be extended by the competent authority for reasons beyond the control of the official. Necessary notification/orders accepting the resignation of the Govt. servant from Govt. service should be issued from the actual date of his/her joining the Public Sector Undertaking/Autonomous Body. The period between the date of relieving and the date of joining Public Sector Undertaking!/ Autonomous Body can be regulated as leave of the kind due and admissible and if no leave is due, by grant of extra ordinary leave. In case he/she is not able to join the Public Sector Undertaking/Autonomous Body within the period allowed by the competent authority, he/she should report back to the paient office forthwith.

[Department of Pension & Pensioner’s Welfare OM No. 4/15/88-P&PW(D) dated 13.11.1991]

Source: www.persmin.gov.in
[http://ccis.nic.in/WriteReadData/CircularPortal/D2/D02est/28011_1_2013-Estt-C.pdf]

Courtesy : http://90paisa.blogspot.in/

Revision of Passenger Fare & Freight Rate will Come into Effect from 25.6.2014




The Railway passenger fare and freight rate revision was done as part of interim budget presented by the previous government. But the implementation of revised rates was withdrawn by previous regime because of the elections. Meeting the annual expenditure would not be possible unless the revised rates as finalized by previous government is implemented, hence order of withdrawing implementation of revised fare and freight has been withdrawn. Accordingly, the revised passenger fare and freight rates & freight structure rationalization will come into effect from 25th June 2014 (i.e. w.e.f. 0000 hours of 25th June 2014).


In nutshell, following are the changes to be effective from 25th June 2014 
(i.e. w.e.f. 0000 hours of 25th June 2014).

FREIGHT :
  • A flat 5% increase in freight rates and an additional increase of 1.4% on account of FAC (Fuel adjustment Component) which was due since April 2014. The overall increase in freight rates will be 6.5% approx .for major commodities. 
  • Withdrawal of short lead concession in charging of freight for all traffic booked upto 100 kms. Minimum distance for charge has been increased from existing 100 kms to 125 kms.
  • The number of Low Rated Classes have been reduced from 4 to 3. Certain concessions in case of some of these commodities has also been withdrawn.


PASSENGER :
  • A flat 10% increase in all classes. There will be no increase upto minimum distance for charge. In addition there will be an increase of 4.2% in fares on account of FAC which is due from April 2014.
  • Second Class Monthly Season Ticket (MST) fares of Suburban and Non-suburban shall be charged on the basis of 30 single journeys instead of approximately 15 single journeys.  Fares of First Class Monthly Season Tickets will be charged @ 4 times the Second Class Monthly Season Tickets (MST) Fares as is done presently.  Revised fare shall also be applicable as per the existing method of computation on Quarterly Season Tickets (QST), Half Yearly Season Tickets (HST) and Yearly Season Tickets (YST), etc.  these revisions have been shown in the Season Ticket Fare Tables.


Other Charges: 
  • There shall be no change in charges for reservation fee, superfast surcharge etc.  Such charges, wherever applicable, shall continue to be levied additionally as per existing instructions.
  • Service tax will continue to be levied as applicable as per instructions issued in this regard.
  • The revised fares will also apply to tickets issued in advance for journeys to commence on or after 25.06.2014.
  • In the case of tickets already issued at pre-revised rates, the difference in fares and other charges on or after 25.06.2014 will be recovered either by TTEs on the trains or by theBooking/Reservation Offices before the commencement of journey by passengers.


Source : PIB

DRAFT BYLAW FOR AIPRPA


All India Postal & RMS Pensioners Association


DRAFT BYLAW OF AIPRPA

Dear Comrades / Colleagues,

A Draft Bylaw for the All India Postal & RMS Pensioners Association to be adopted at the 1st AGM / Foundation All India Conference at Vellore (Tamilnadu) to be held on 19th and 20th July, 2014 is placed hereunder for the study of all States / Districts / Divisional Associations as well as all Members of our AIPRPA. All are requested to study the bylaw and send their  suggestions, modifications etc, which shall be considered by the AGM / All India Conference before adopting the bylaw for governing the functioning of our Association. The suggestions can be emailed to our CHQ email ID: aiprpachq@gmail.com or can be sent by speed post to the following postal address to reach before 14.07.2014.


K.Ragavendran
General Convenor
All India Postal & RMS Pensioners Association
2/44, Muthial Chetty Street, (Backside Ground Floor)
Purasawalkam
Chennai - 600007 (TN)

K.Ragavendran
General Convenor


All India Postal & RMS Pensioners Association
 
Draft Bylaw
 
Article 1: Name:
                                The name of the All India Association shall be the "All India Postal & RMS Pensioners Association" hereinafter referred to as "AIPRPA". The name of the State, Circle, District / Divisional branches shall be referred to as "All India Postal & RMS Pensioners Association" of respective State or Circle or District or Division.  
Article 2: Registration:
                                The All India Association shall be registered under Societies Registration Act.
Article 3: Central Headquarters:
                                The Central Headquarters of the AIPRPA shall be normally the headquarters of the residence of the Chief Executive viz., the All India General Secretary. However the formal address of CHQ in the national capital of New Delhi will be at "First Floor, North Avenue Post Office Building, New Delhi 110001". Any dispute arising from the action taken in consonance with the provisions of this Constitution shall, therefore, only be under the jurisdiction of the Courts of law situated in the headquarters of the residence of the Chief Executive or New Delhi.
Article 3(b): Legal Action:
No legal action over election disputes at any level of the organisation or against any decisions of State Association or the CHQ can be resorted to by the District / Divisional branches or by any Office Bearer or Member of AIPRPA without completely exhausting the channels of appeal to the higher managing bodies as provided for in this bylaw. Similarly no legal action over election dispute or any other decision of the District / Divisional Association can be resorted to by any member of the AIPRPA without resorting to appeals provided for in this bylaw to the higher managing bodies of AIPRPA.
Article 4: Aims and Objects:
  1. This is a voluntary Association to safeguard and promote the interests, rights and liberties of the Pensioners, who retired from service of the Department of Posts, Government of India.
  2.  To control, coordinate and guide the activities for cooperation with other Pensioners Organisations to protect the common interests of Pensioners.
  3. To control, coordinate and guide the activities of the Circle branches and the District branches, wherever necessary.
  4. To conduct a journal or journals.
  5. To do all such things as are incidental or conducive to the attainment of the aims and objects mentioned above or any one of them.
  6. To join the united platform of Pensioners Organisations at the national level like the NCCPA and BCPC.
  7. To join international level platforms of Pensioners Organisations as approved by the AGM or by the Central Managing Committee to work for the upliftment of all pensioners.
    Article 5: Membership:
                                    Any Pensioner of the Department of Posts shall be entitled to become a member of the AIPRPA provided he / she agrees to abide by the Bylaw, Rules, Regulations, Directives and Discipline of the AIPRPA. A Membership form as found in Annexure –I shall be duly filled up and submitted by the postal pensioners to the concerned district or divisional association. On shifting of residential station the pensioner may obtain a transfer certificate from the Secretary to continue his  membership of AIPRPA in a new District / Division of his residence.
    Article 6: Admission:
                                    Any Postal Department Pensioner desirous of becoming a member of the AIPRPA shall make an application in writing in the prescribed form [Annexure – I] to the District / Divisional Secretary of the Association together with the Annual Membership and Admission fee prescribed. The application submitted by such desirous members will be considered by the District Executive Committee for approval but any decision for rejection shall be submitted to All India General Secretary of AIPRPA through the State General Secretary of the concerned State, who will enclose his / her considered opinion with reasons thereof on the issue, for a final decision to be taken by the Secretariat of the CHQ.
    Article 7: Forfeiture of Membership:
                                    A Member defaults payment of annual subscription for a period of six months is a default member and default members forfeit the right to hold any position in the Association at any level and also lose the right to vote in General Body Meetings and or Executive Committee etc. The default member will get all the rights of membership restored on payment of entire arrears of subscription and the prescribed re-admission fee.
    Article 7(b): Disciplinary Action: Any Office Bearer or a Member who violates and flouts the decisions of the managing bodies and those who act in contravention of the decisions of the organisation that may result in lowering the image of the organisation may be proceeded against with appropriate disciplinary action. Normally the District / Divisional General Body meeting convened specifically for the purpose of taking disciplinary action alone shall be competent to take such action against the members or office bearers of the District / Divisional Association after issuing comprehensive charge sheet with charges in writing to such members or Office Bearers of the District / Divisional Association and providing a reasonable opportunity for defence. The decision to remove or expel a member shall have the support of 4/5th of the total membership present in the General Body specially convened for the purpose. The District or Divisional Association cannot however take disciplinary action against any member who is holding office bearer position in higher managing bodies like the State or CHQ Association [including the District / Divisional Secretary who is an ex-officio member of the State Working Committee], in whose case the District or Divisional AGB or Working Committee can only recommend to the State / CHQ for taking disciplinary action by informing in detail about the charges. The State Working Committee is the disciplinary authority for office bearers of the State Association including the District or Divisional Secretaries but it cannot take disciplinary action against the State General Secretaries who are CWC Members of the CHQ. The All India Central Managing Committee (CMC) alone is competent to take disciplinary action against its CHQ Office Bearers including the State General Secretaries. But in all such cases comprehensive charge sheet shall be issued with reasonable opportunity to defend including if necessary an appearance in person before the All India Central Managing Committee.
    Article 7(c): Appeals: Any member of District / Divisional Office bearer who is aggrieved with the punishment of a disciplinary proceeding against him / her can appeal against it to the State Working Committee, which is an appellate body. Similarly any disciplinary action resulting in punishment to a State Office Bearer can appeal against it to the Central Managing Committee. Even the decision of the State Working Committee can be appealed against by preferring an appeal to the State AGM (State Conference) and anyone who wants to appeal against the decision of the State Working Committee or State AGM can do so with the Central Managing Committee and similarly anyone who is aggrieved with the decisions of CMC can prefer an appeal to the All India AGB for final decision. The Appellate Bodies shall bear in mind that their decisions shall be based on facts and truths and their decisions shall be unbiased.
    Article 8:  Subscription:
                                   
    The life membership of the Association can be enrolled on payment of Rs.2000/- (Rupees Two thousand only). This life membership will be valid for a period of 10 financial years and thereafter similar renewal of life membership can be permitted for another term of 10 years on payment of two thousand rupees.
    Every Member of the AIPRPA shall effect payment of annual subscription for the period from April to March at the rates fixed by the respective State AGB by way of a resolution adopted in the AGB meeting. However a compulsory Admission fee and subsequent re-admission fee of Rs.100/- per member per year for the period from April to March shall be collected from each member to be remitted to Central Headquarters and the State Association @ Rs.50/- each. No membership is valid and allowed without remittance of the Admission and Re-admission fee to both the Central headquarters and Circle Organisations. As for as the life members are concerned, the CHQ and the State Association shall be remitted with 500/- each as admission fee for the entire period of 10 years.
     
    Article 9: Membership Register:
                                    The Membership Register will be maintained by the District / Divisional Association and a copy of the Register shall be supplied to both CHQ and State / Circle by the District / Divisional Association every year. The District / Divisional Secretary shall intimate the CHQ and the State Association about any change made in the Register immediately for effecting such changes in updating the membership registers at the level of CHQ and State.
     
    Article 10: Application of Funds: The application of funds of AIPRPA shall be as under:
  1. Meeting expenses and TA/DA expenses of the Office Bearers and Managing Committee Members;
  2. Expenses for the administration of the affairs of the Association at CHQ, State and District / Division.
  3. Issue of journals and periodicals.
  4. Legal expenses involving the CHQ, concerned State and District / Divisional Associations.
  5. The funds shall be deposited in a Bank and shall be operated jointly by the Finance Secretary and the All India General Secretary in the case of CHQ; Finance Secretary and the State General Secretary in the case of State Association; Finance Secretary and the District or Divisional Secretary in the case of District or Divisional Associations.
    Article 11: Accounting year: The financial year of April 1st to 31st March shall be the financial year and the accounts shall be audited each year.
    Article 12: Channel of Communication: The CHQ of AIPRPA shall alone enter into correspondence and negotiations with the Central Government or any other higher authorities of the Government of India. The State Association and District / Divisional Associations shall have the channel of communication with the authorities at State or District / Divisional level.
    Article 13: Voting:
                                    Voting shall be through secret ballot for election of office bearers to the District / Division or the State or the CHQ at the respective District / Division or State or All India AGB meetings, if demanded even by a single member / delegate present therein. Voting shall be by show of hands in other matters like adoption of Resolutions etc. The District / Division or State or CHQ President shall have a casting vote besides his own vote in case of a tie in the elections or while adopting resolutions.
    Article 14: Quorum:
                                    Quorum for All India AGB is 15% of the entitled delegates, provided however, at least half the number of Circles are represented;
                                    Quorum for State AGB is 30% of the entitled delegates, provided however, at least half the number of District / Divisional branches is represented;
                                    Quorum for the District / Divisional AGB is 30% of the basic members as on the rolls of the membership register and quorum for a General Body meeting of the District / Division is 10% of the basic members as on the rolls of the membership register of that District / Division, however, Quorum is not required for holding any adjourned meetings for want of quorum.
                                    Quorum for Central Managing Committee, Circle Working Committee and District Working Committee shall be not less than 1/3rd of its strength.
    Article 15: Duration of Office: All elected Office Bearers and Managing Committee members shall hold the office till the termination of the next session of AGB (All India Conference, State Conference, District / Divisional Conference) as the case may be unless covered under any disciplinary action by the appropriate disciplinary authority.
    Article 16: Requisition Meetings: All requests for requisition meetings shall clearly contain the issues on which the meeting is sought by the signatories and shall be submitted in writing to the concerned Chief Executive. To seek a requisition Working Committee Meeting of the District or Division or State at least half of the members of the said Committee should have signed the requisition. For seeking a requisition GB Meeting, 1/5th of the total basic membership on the rolls should sign the requisition and submit to the District / Divisional Secretary. Such requisition meetings shall be convened within a month of the receipt of the requisition letter failing which the first signatory of the requisition letter gains the authority to convene the said meeting under prior intimation to the chief executive of the next higher managing body. The requisition meetings can deliberate only those issues that were clearly mentioned in the earlier requisition letter and the decisions taken in the said meeting are subject to approval by the next higher managing body. In the case of Central Managing Committee meeting also a requisition meeting can be sought if half the members of the CMC demand it and the All India General Secretary shall convene the CMC meeting within a time frame of two months.
    Article 17: Organisation and Management:
    [a] Central Headquarters: For the functioning, management and administration and governance of the AIPRPA, there shall be a Central Headquarters [CHQ]. The Central Headquarters consists of Office Bearers of the CHQ to be elected at the All India AGB (viz All India Conference), which shall be the supreme body of the AIPRPA. The All India AGB Conference shall be composed of the Office Bearers of the CHQ and State Secretaries, who are ex-officio Delegates and the elected AIC Delegates in the District / Divisional Conferences or General Body Meetings as per the membership strength at the rate of one delegate for every 100 paid members or part thereof provided the part is 500 or more subject to the minimum of one Delegate for every District / Divisional Branch. Delegates and Ex-officio delegates carry one non-transferable vote each and Non-members of AIPRPA have no right to be elected as a delegate. The All India AGB Conference shall ordinarily meet once in every three years. However the Central Managing Committee has the powers to extend the date of All India AGB Conference by another three months in case of unavoidable circumstances and exigencies. The Notice for holding the All India AGB Conference shall be issued by the All India General Secretary at least 45 days before the commencement of the AIC.
     
    [b] Powers of All India AGB (All India Conference):
    The All India AGB shall normally consider inter-alia the following agenda:
    1] to consider and adopt the Triennial Report and the Audited Accounts of the CHQ submitted by the Central Managing Committee as well as other Reports if any;
    2] to elect Office Bearers of the Central Headquarters, viz., a Chairman, one or more Working Chairman, one or more Vice Chairman, a General Secretary, a Deputy General Secretary, one or more Assistant General Secretaries, a Finance Secretary, an Assistant Finance Secretary and one or more Organising General Secretaries, who shall hold the office until the completion of the next All India AGB Conference.
    3] to appoint a Chartered Accountant as Auditor;
    4] to consider and effect amendments to the Bylaws by decisions taken by 2/3rd majority of the admitted representatives in the All India AGB Conference;
    5] to consider, discuss and decide any question of policy of the association and the problems of the members; to frame decisions in the interests of pensioners to work jointly with other pensioners organisations of Central, State and Public Sector and participating in all movements launched by such joint forums of pensioners as well as joining International Pensioners Organisations.
    6] to take disciplinary action against any office bearer of the Central Headquarters or any State or District / Divisional Associations and to suspend such office bearers from their posts during pendency of such disciplinary action that shall follow issue of charge sheet on charges and reasonable opportunity for his / her defence in writing and in person before the CMC whenever the CMC summons for a direct appearance; the suspended office bearer can also claim to be heard in person by the CMC before a final decision on his reply to the charge sheet.
    7] to function as the final court of appeal against the suspension, expulsion or removal from office of any office bearer of the CHQ, State and District / Divisional Associations and also in any organisational or election disputes;
    8] to constitute Adhoc committees for any State or District / Divisional Branch Associations to maintain the efficient functioning of the Association in the event of failure to adhere to Articles of Bylaw, or instructions and directions of the All India Association, or any other act that might damage the interest of the Association at those levels.
    Note: [i]: Proposals for any Amendments to Bylaw shall reach the CHQ at least one month before the All India AGB Conference and all proposals for amendments including those proposed by the Secretariat shall be circulated to all States and Districts / Divisions before the All India AGB Conference and or placed in the website of the CHQ for information to all.
    Note: [ii] The election of Office Bearers for the CHQ shall be held in the All India AGB Conference through secret ballot if demanded even by a single delegate present.
    Note: [iii]: The CHQ shall intimate all States and District / divisional Branches about the entitlement of Delegates of branches and their voting power to represent in the All India AGB Conference based on the paid up quota. The decision of the Committee comprising of the Chairman, General Secretary and the Finance Secretary shall be final to resolve the dispute if any arising from the announced voting strength by the CHQ.
    Article 18: Powers & Functions of Office Bearers:
    Chairman: Chairman shall preside over all meetings of CMC, extended CMC, Special Conference and All India AGB Meetings and All India AGB Conference of CHQ.
    Working Chairman: Working Chairman shall assist the Chairman in discharging his duties and shall preside over the meetings in the absence of the Chairman.
    Vice Chairman: Vice Chairman shall assist the Chairman in discharging his duties and shall preside over the meetings in the absence of Chairman and Working Chairman.
    General Secretary: The General Secretary is the Chief Executive of the organisation. He shall conduct the affairs of the organisation under the directions and decisions of the All India AGB Conference and other AGB Meetings and other decision making bodies like the CMC etc. He shall interpret the constitution subject to the final decision of the CMC or All India AGB / AGB Conference. He shall have the powers of Article 12 (b) (8) of the CMC in between the CMC meetings and his decisions are final unless revoked or reversed by the CMC or the All India AGB / AGB Conference. He shall be the editor of the CHQ journals and shall be the authority to correspond with the Government and Authorities as well as others on behalf of the All India Association.
    Deputy General Secretary: The Deputy General Secretary shall assist the General Secretary in discharge of his duties and responsibilities.
    Assistant General Secretaries: The Assistant General Secretaries shall also assist the General Secretary in discharge of his duties and responsibilities.
    Finance Secretary: The Finance Secretary shall maintain accounts of CHQ and shall be the custodian of all records related to accounts. He shall maintain a joint bank account along with the General Secretary who is the joint custodian of cash balance and all accounts related records. He shall maintain the day book and ledger book and prepare the accounts for proper auditing to be submitted to the CMC for approval and placing before the All India AGB Conference.
    Assistant Finance Secretary: The Assistant Finance Secretary shall assist the Finance Secretary in discharging his duties and responsibilities.
    Organising General Secretaries: The Organising General Secretaries shall assist the General Secretary in discharging his duties and responsibilities as well as to carry out all decisions of the managing bodies.
    Article 19: Central Managing Committee:
    The Central Managing Committee of the CHQ of AIPRPA comprises of all Office Bearers of the CHQ and the State General Secretaries. The CMC shall meet as and when necessary but however at least once in a year. A Notice of CMC shall be issued by the All India General Secretary to all the members of the CMC at least 15 days before the meeting. The CMC shall exercise all powers of the All India AGB Conference except Article 9 (1); 9 (2); 9 (3); and 9 (4) which shall be final unless reversed by the All India AGB / AGB Conference. The Central Managing Committee however shall have the power to fill up the vacancies in the CHQ Office Bearers post caused due to death, expulsion / removal, resignation etc. The CMC also shall have the power to appoint Adhoc Committee for a State Association or for District / Divisional Branch for ensuring uninterrupted functioning of the respective level of Association in the event of any organisational dispute. The TA/DA for the CHQ Office Bearers shall be borne by the CHQ and by the respective State Associations to the State General Secretaries. In urgent situations, the General Secretary shall have the powers to consult the CMC Members by circulating the matter between all members of CMC and take decision after recording minutes based on the majority decision of the members of the CMC and subsequently place it in the next meeting of CMC for ratification.
    Article 20: Special Conference:
    The CHQ can hold Special Conferences or extended CMC Meetings in which in addition to the CHQ Office Bearers and State General Secretaries, all the District / Divisional Secretaries are entitled to take part. These Special Conferences and extended CMC Meetings have all the powers of the CMC meetings and the All India AGBs except those specifically mentioned under Article 9 (1) to 9 (4). However the vacancies caused in the CHQ Office Bearers due to death, expulsion / removal, resignation etc can be filled up by these Special Conferences and extended CMC meetings. Notice for Special Conference is 30 days in advance and Notice for extended CWC meetings is same to that of the CMC.
    Article 21: State Association:
    [a] State Organisation: The State Organisations comprise of all the districts / divisional Associations in a revenue State. A Combined State Association can be formed in remote localities like the North Eastern States for the convenience of running the organisation on prior approval from the CHQ.
    [b] State Headquarters: The headquarters of the State Association shall ordinarily be the capital of the concerned State.
    [c] State AGB Conference: The State AGB Conference shall be convened once in two years. Any delay in holding the State AGB Conference in special circumstances beyond this period shall have the prior approval of the CHQ. Notice for holding of the State AGB Conference shall be issued by the State General Secretary before 21 days of the Conference to the Districts / Divisions.
    [d] State AGB Meetings: The State AGB Meetings to be conducted once in a year to guide the organisation in its functioning.
    [d] Composition: The State AGB / AGB Conference shall consist of State Office Bearers who are ex-officio delegates and elected delegates from the District / Divisional branches as per the membership strength at the rate of one delegate for every 100 paid members or part thereof provided the part is 50 or more subject to the minimum of one Delegate for every District / Divisional Branch. Delegates and Ex-officio delegates carry one non-transferable vote each and Non-members of AIPRPA have no right to be elected as a delegate.
    [e] Powers of the State AGB Conference:
                    [i] To consider and adopt the Biennial Report and Audited Accounts of the State Association submitted by the State Working Committee.
                    [ii] To elect the State Office Bearers viz., a State President; one or more State Working Presidents; one or more State Vice Presidents; State General Secretary; one or more State Assistant General Secretaries; State Finance Secretary; State Assistant Finance Secretary; and one or more State Organising Secretaries. However the total number cannot exceed the limit permitted by the Societies Act.
                    [iii] To appoint a Chartered Accountant as Auditor;
                    [iv] To frame decisions in the interests of pensioners to work jointly with other pensioners organisations of Central, State and Public Sector and participating in all movements launched by such joint forums of pensioners, subject to approval by the CHQ.
                    [v] To take disciplinary action against any office bearer of the State Association other than the State General Secretary after issuing a specific charge sheet in writing about the charges and providing an opportunity to defend in writing as well as in person before the State Working Committee; however the State Working Committee can suspend or remove a State Office Bearer from the post only by two thirds majority of the State Working Committee members present in the meeting.
                    [vi] To function as court of appeal against the suspension, expulsion or removal from office of any office bearer or Member of the District / Divisional Associations and on the issue of any disciplinary action against a member by the District / Divisional Association.
                    [vii] To appoint sub-committee to enquire into any election dispute at the level of District / Divisional Association and submit the report of the Committee with the recommendations of the State Working Committee to the State General Secretary for taking appropriate organisational decision to resolve the election dispute.
                    [vii] To recommend constitution of Adhoc committee for District / Divisional Branch Association in the event of grave misconduct by the District / Divisional Association and to maintain efficient functioning of the Association in the event of failure to adhere to Articles of Constitution, or instructions and directions of the higher managing bodies of Association by the District / Divisional Association, or for commission of any other act that might damage the interest of the Association as a whole.
    [f] Powers & Functions of Office Bearers:
    State President: The State President shall preside over all State Conferences, State Working Committee Meetings, and Extended State Working Committee Meetings etc.
    State Working Presidents: The State Working Presidents shall assist the State President in discharging his / her duties and responsibilities and presiding over the meetings in the absence of State President.
    State Vice Presidents: The State Vice Presidents shall assist the State President in discharging his / her duties and responsibilities besides presiding over the meetings in the absence of State President and State Working Presidents.
    State General Secretary: The State General Secretary is the Chief Executive of the State Association and shall manage the affairs of the State organisation under the directions and guidance of the State Conference and State Working Committee. He shall be the editor of the journal at state level and shall be the authority to address letters on behalf of the State Association.
    State Assistant General Secretaries: The State Assistant General Secretaries shall assist the State General Secretary in discharge of his duties and responsibilities as well as to carry out all decisions of the managing bodies.
    State Finance Secretary: The State Finance Secretary shall maintain accounts of the State Association and shall be the custodian of all records related to accounts of the State Association. He shall maintain a joint bank account along with the State General Secretary who is the joint custodian of cash balance and all accounts related records of the State Association. He shall maintain the day book and ledger book and prepare the accounts for proper auditing to be submitted to the State Working Committee [SWC] for approval and placing for adoption before the State Conference.
    Assistant Finance Secretary: The Assistant Finance Secretary shall assist the Finance Secretary in discharging his duties and responsibilities.
    State Organising General Secretaries: The State Organising General Secretaries shall assist the State General Secretary in discharging his duties and responsibilities as well as to carry out all decisions of the managing bodies.
    Article 22: State Working Committee:
    The State Working Committee consists of all elected Office Bearers of the State Association and the District / Divisional Secretaries who will be Associate Members of the State Working Committee meeting. The State Working Committee shall ordinarily meet once in six months and as more frequently if needed.
     
    Article 23: District / Divisional Branch:
    The State Association shall comprise of District / Divisional Associations according to the convenience of membership. The District or Divisional Association is the place of basic membership for all members. No one who is not a basic member of these District / Divisional Association can be elected to any responsibility at any level of the Association. The District / Divisional Association shall conduct Annual General Body Meetings of basic members regularly and more such General Body Meetings whenever needed.
    The District / Divisional Association shall be formed in a District / Divisional AGB Conference that shall meet once in two years. The time may be extended by a maximum of three months under compelling circumstances with the prior approval of the State Association.
    Article 24: District / Divisional Office Bearers:
    The District AGB Conference shall have the powers to elect the Office Bearers to the District Association and the Divisional AGB Conference shall have the powers to elect the Office bearers to the Divisional Association as the case may be as follows:
  1. District / Divisional President; (2) One or more District / Divisional Working Presidents; (3) One or more District / Divisional Vice Presidents; (4) District / Divisional Secretary; (5) One or more District / Divisional Assistant Secretaries; (6) District / Divisional Finance Secretary; (7) One or more District / Divisional Assistant Finance Secretaries; (8) One or more District / Divisional Organising Secretaries. In addition depending upon the requirement the Executive Members may also be elected to the District / Divisional Association. The District / Divisional Conference also shall appoint an Auditor for auditing the accounts of the District / Divisional Association.
  2. Though formation of local branches are not to be encouraged below the level of Divisional Associations, such local or area branches covering one or more Head Post Office accounts jurisdiction can be formed under unavoidable circumstances with the prior approval of the State Association. In such an event of formation of branch associations below the level of the Division, the provisions of Articles of this bylaw as applicable to the District / Divisional Associations shall ipso facto be applicable to the local and area branches also except that the Office Bearers shall be called with the prefix of the word 'Branch' such as Branch President, Branch Secretary etc instead of District or Divisional President or Secretary. The functions of Office Bearers also will be same but within the jurisdiction of the said branch association.
    Article 25: Powers of District / Divisional Conference:
    [i] To consider and adopt the Biennial Report and Audited Accounts of the District / Divisional Association submitted by the District or Divisional Working Committee.
    [ii] To elect the District / Divisional Office Bearers as mentioned under Article 19 (1).
    [iii] To appoint an Auditor;
    [iv] To frame decisions in the interests of pensioners to work jointly with other pensioners organisations of Central, State and Public Sector and participating in all movements launched by such joint forums of pensioners, subject to approval by the CHQ.
    [v] to take disciplinary action against any office bearer of the District / Divisional Association [other than the District / Divisional Secretary as well as office bearer of higher bodies] and any member of the concerned District / Divisional Association by following the methods cited in concerned Articles of this bylaw.
    [vi] To recommend repealing or revoking of any punishment inflicted on any member or office bearer to the CHQ.
    Article 26: Powers & Functions of District / Divisional Office Bearers:
    District or Divisional President: He shall preside over all the District / Divisional Conferences; Annual GB Meetings; District or Divisional Working Committee Meetings etc.
    District or Divisional Working Presidents: The Working Presidents shall assist the President in discharge of his / her duties and functions and shall preside over the meetings in the absence of District or Divisional President.
    District or Divisional Vice Presidents: The Vice Presidents shall also assist the President in discharge of his or her duties and shall preside over the meetings in the absence of President and Working Presidents.
    District or Divisional Secretary: The District Secretary in the case of a District Association and the Divisional Secretary in the case of a Divisional Association is the Chief Executive and he / she shall manage the entire functions of the Association under the guidance and directions of the District or Divisional managing bodies. He shall be the authority to correspond on behalf of the District or Divisional Association as the case may be. He shall lead the Association in all its activities.
    District or Divisional Assistant Secretaries: The District or Divisional Assistant Secretaries shall assist the District or Divisional Secretaries in discharge of their functioning and responsibility.
    District or Divisional Finance Secretary: The Finance Secretary of the District or Divisional Association shall maintain accounts of the Association and shall be the custodian of all records related to accounts of the said Association. He shall maintain a joint bank account along with the District or Divisional Secretary who is the joint custodian of cash balance and all accounts related records of the District / Divisional Association. He shall maintain the day book and ledger book and prepare the accounts for proper auditing to be submitted to the appropriate District or Divisional Working Committee for approval and placing for adoption before the District / Divisional Conference.
    District or Divisional Assistant Finance Secretaries: The Assistant Finance Secretaries shall assist the Finance Secretary in discharging his duties and responsibilities.
    District / Divisional Organising Secretaries: The District / Divisional Organising Secretaries shall assist the District / Divisional Secretary in discharging his duties and responsibilities as well as to carry out all decisions of the managing bodies.
    Article 27: District / Divisional Annual General Body: The Annual General Body of the District / Divisional Association shall have all the powers of the District or Divisional Annual AGB Conference except those mentioned under Article 20 (i) (ii) & (iii). The Annual General Body meeting shall have the power to fill up the vacant office bearer posts caused by death, expulsion or resignation etc.
    Article 28: District / Divisional Working Committee:
    The District / Divisional Working Committee shall have the following powers:
    [i] to plan for the growth of basic membership and to undertake all organisational activities towards reaching that goal;
    [ii] to decide various activities in the interests of the pensioners in line with the aims and objective of the AIPRPA;
    [iii] to undertake cultural activities in the interests of pensioners and their families;
    [iv] to plan for implementation of all decisions and programmes of State Association and the CHQ;
    [v] to exercise the powers of the Divisional or District AGB Conference except those mentioned in Article 20 (i) (ii) & (iii).
    Article 29: Dissolution of Association: No local branch or District or Divisional Association or even the State Association have any authority to dissolve the branch, district / divisional or State Association of AIPRPA. The authority to dissolve the Association is vested only with the All India AGB Conference and any such decision for the dissolution or merger of the AIPRPA in full  or part shall have the support of 3/4th majority of the Delegates attending the All India AGB Conference which shall be ascertained by a secret ballot. The disposal of funds and assets of the Association shall then be decided by the same All India AGB Conference.
     
     
     
     
     
     

Annexure – I
All India Postal & RMS Pensioners Association
------------------------------------District / Division -------------------------------State
MEMBERSHIP FORM
1.Name of the Pensioner:
2.Postal Address with PIN Code:
 
3.Landline & Mobile Phone Nos:
4.E-Mail ID if any:
5.Date of Birth:
6.Date of Entry in Government Service:
7.Date of Retirement:
8.Post held at the time of retirement:
9.Office worked at the time of retirement:
10.Scale of Pay at the time of retirement:
11.PPO Number & Issuing Authority:
12.POSB or Bank where Pension is received:
13.Annual Membership remittance details: Cash______________/ Cheque/DD No:______________
14.Any other details if any:
DECLARATION
I declare that I am a Postal Pensioner and I wish to join as a basic member of the All India Postal & RMS Pensioners Association ____________________________District / Division. I understand that this is a voluntary association to work for the welfare of the pensioners and I assure that I shall abide by the bylaw of the Association and I am remitting this life membership / annual subscription of Rs._______(Rupees _________________________________________) for the period from April _______ to March _________.
 
Date:                                                                                                                       Signature of Member
Member No:
Admitted
Secretary:______________________
 
 
Source : http://postalpensioners.blogspot.in/

SECRETARY POSTS ADDRESSED CIRCLE HEADS FOR EFFECTIVE SERVICES !








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50 paise postcard costs Rs 7 to Postal Department


A postcard which is sold for 50 paise actually costs the government Rs 7, according to an RTI response from the postal department listing the costs incurred by it on such services which are proving to be loss-making propositions for it. 


In the year 2012-13, the per unit revenue earned from the sale of postcards was 50 paise whereas, to keep the service running, the per unit cost came to Rs 7.18, down from Rs 7.50 during 2010-11, the department said in its RTI response. 

Similarly, the printed postcard was bringing a revenue of Rs 6 although the cost incurred on it was Rs 7.19 per unit in the year 2012-13. The RTI query further found that the cost of a letter card was Rs 7.18 per unit whereas the revenue earned from it was Rs 2.50. 

The postal department also incurs a loss in dispatching registered newspapers with the per unit cost for a single dispatch being Rs 10.59 while Rs 20.79 is the cost for sending newspaper bundles. However, the revenue earned is a meagre 59 paise for single and Rs 1.63 for bundled dispatches, the reply said. 

The postal department also said that while insurance is offered at Rs 55.24, its cost was almost three times at Rs 141.82 during 2012-13. Each dispatch of a book packet costs the department Rs 9.51 but the revenue earned by it for every delivery is Rs 2.90. 

Each parcel brings revenue of Rs 40.69 while the cost incurred for sending the same is Rs 46.58. Printed books gave a revenue of Rs 2.90 to the department while the cost of dispatching such material was Rs 12.44, it added. 

The response provided to applicant SC Agrawal said, "It is submitted that no annual profit and loss account is prepared in this section. However, allocation of expenditure and revenue to around 30 services is being maintained every year as an annual costing exercise on the basis of data received from different sections of the directorate."

Source : The Economic Times


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