PA/SA Examination 2014 Model Question Paper Prepared By NFPE
SUMMARY OF RECOMMENDATIONS - 1st E.D.COMMITTEE (Major C.V.Rajan Committee - 1957)
First ED Committee ( Year 1957)
(Major C. V. Rajan Committee)
Summary of recommendations:
1. Intensive examination should be undertaken to improve the present mail arrangements. (Para 46)
2. Cycle allowance should be granted more freely to the Extra Departmental Mail Carriers in order to secure quicker mail services. (Para 47)
3. Advance for the purchase of cycles should be granted to the Extra Departmental Agents doing out-door work. (Para 48)
4. A delivery agent should be attached to each Branch Office doing delivery work. (Para 50)
5. All Extra Departmental Delivery Agents should be required to furnish security and authorized to deliver accountable articles and pay money orders. (Para 51)
6. Frequency of service to villages should be increased. The standards recommended by the Postal Development Committee 1957, may be adopted. (Para 52)
7. Conditions for the investment of Savings Bank powers to Branch Offices should be liberalized and Savings Bank facilities extended to more offices. (Para 53)
8. Way Pouch System would be more popular if bags with locking arrangements are introduced. (Para 55)
9. Extra Departmental branch offices having more than five hours work should be converted into departmental sub-offices, without consideration of either the income of cost involved. (Para 56)
10. Extra Departmental sub offices would be useful in semi-urban areas. (Para 61)
11. The teaming of departmental staff with extra-departmental agents of the corresponding category in the same office is not desirable. (Para 62)
12. Extra Departmental sub office may be authorized to issue Broadcast Receiver Licences. (Para 64)
13. It is not advisable to authorize Extra Departmental Branch offices to issue Broadcast Receiver Licenses. When there is a demand, Branch Offices may only accept the fee and forward the application to the account office for issue of the license. (Para 65)
14. Extra Departmental Branch offices should be invested with Insurance power more liberally. (Para 66)
15. Insured articles up to Rs. 100/- may be sent out for deliver though Extra Departmental Delivery Agents. (Para 68)
16. All Branch Office serving villages should maintain a list of authorized signatories for attesting the payment of money orders in villages. (Para 72)
17. Branch Office Receipts in form MS-87(a) should be prepared in triplicate by carbonic process. (Para 77)
18.Minimum educational or age qualifications are not necessary for appointments as Extra Departmental Agents. (Para 78)
19. School teachers are well suited to work as Extra Departmental Branch Postmasters. (Para 80)
20. There should be no objection to larger employment of shopkeepers as Extra Departmental Branch Postmasters. (Para 81)
21. It would be healthy to encourage employment of women as Extra Departmental Branch Postmasters. (Para 82)
22. There should be no objection to employ village officers as Extra Departmental Branch Postmasters where they satisfy the requirements of the Department (Para 84)
23.Officers of the Department should keep in touch with the developments in the village polity and maintain contact with village panchayats in regard to manning and running rural post offices to the best advantage. (Para 85)
24. In selecting Branch Postmasters, while there may be a bias in favour of a school teacher, village Headman or accountant or a nominee of the village panchayat, the Superintendent of Post Offices, should have wide discretion to appoint the best candidate available. (Para 88)
25. The above observations would apply equally to appointment of Extra Departmental Sub-Postmasters. Continuance of the cadre of Extra Departmental Sorters is not recommended. Recruitment to other categories of Extra Departmental staff should be with reference to local conditions as at present. (Para 89)
26. In the case of Extra Departmental Sub-Postmasters, the condition of having some other avocation must be enforced. (Para 90)
27. The present method of recruitment of persons without other avocations to work as Extra Departmental Messengers, Extra Departmental Delivery Agents etc. has to continue inevitably; but Inspectors of Post Offices should be wary and select only men of good character. ( Para 92)
28. All new Branch Postmaster should be given a training in their work at their Branch Offices by the Mail Overseers for a period of 5 days.(Para 93)
29. Book of Branch Office Rules should be supplied to all the Branch Offices. (Para 94)
30. A number of rules in the Book of Branch Office Rules require to be amended and rearranged. (Para 95-98)
31. All Heads of Circles should arrange to supply the 'Rules for Branch Offices' in local languages. Correction slips to rules should also issue promptly. (Para 99)
32. A list of common irregularities should be embodied in the Rules for Branch Offices. (Para 100)
33. An abstract of postal information and or Part I of the P&T Guide proposed to be published by the P&T Directorate should be supplied to all Branch Offices periodically. (Para 101)
34. Forms for use in the Branch Offices may be printed in the regional languages. (Para 102)
35. The pace of decentralization of sub account work should be quickened by converting more Branch Offices into Sub-Offices for better financing and control of rural Branch Offices. (Para 108)
36. Mail Overseers may be sanctioned on the basis of one for 25 Branch Offices. (Para 118)
37. The Mail Overseers should be given training for one month by Inspectors. (Para 119)
38. Mail Overseers should answer a few questions when they visit Branch Offices. (Para 120)
39. The headquarters of Mail Overseers should be at the most convenient point in a Division. (Para 121)
40. Travelling Allowance Rules in regard to Mail Overseers should be liberalized. (Para 122)
41. Second Inspection of offices should be reintroduced without further delay. (Para 126)
42. The form of Branch Office Abstract should include two more columns showing (1) the cash received and (2) remitted daily by the Branch Offices. There should also be provision for indicating the limit of remittance. (Para 129)
43. The Account Offices should check and certify that the entries made in the Branch Office abstracts are correct. (Para 130)
44. The Branch Offices should submit a monthly statement of money orders paid at the Branch Office along with the Branch Office Abstracts. (Para 133)
45. The limits of remittance to Branch Offices should be liberalized. A general review of the minimum balance fixed for Extra Departmental Branch Offices is also necessary. (Para 137)
46. It is necessary to insist on punctual submission of Branch Office Abstracts. (Para 143)
47. The Inspections of Branch Offices should be properly spaced. (Para 144)
48. Up-to-date copies of Village Sorting Lists and Route Lists and Beat Maps should be supplied to all Branch Offices. (Para 145)
49. A Guard Book should be supplied to each Branch Office to preserve all important documents. (Para 146)
50. Split attendance in respect of Branch Offices should be avoided wherever possible. (Para 148)
51. The working hours of a Branch Office should be normally three hours. There is no need to keep a Branch Office open for more than 4 hours, except with the permission of the Head of the Circle. But Branch Offices doing Telegraph, Phonocom and Telephone work should be kept open for 5 hours. (Para 149)
52. Petitions submitted by the Extra Departmental Agents against summary removals from service should be entertained. Necessary provisions should be incorporated in the rules. (Para 151)
53. Gratuity at one month's total emoluments for every three years of completed service may be granted for Extra Departmental Agents who are discharged due to departmentalization of their posts, provided they have put in not less than six years of service. (Para 154)
54. All Extra Departmental Agents should be allowed to join the Post Office Life Insurance Fund. (Para 159)
55. Extra Departmental staff should be granted 7 days "annual leave" at Government expense after they complete one year's service, and on their providing the substitutes. (Para 169)
56. A Post Office Guarantee Fund may be instituted with the amounts of premia paid by the Extra Departmental Agents for furnishing Fidelity Bonds. (Para 173)
57. A system of 'unit' credits' for the work performed by the Branch Postmasters, the units being linked to a monetary value, should be adopted for determining the allowances of the Branch Postmasters. (Para 206)
58. A basic minimum allowance of Rs. 12/- should be paid to the Branch Postmasters for a minimum attendance of three hours per day and for a minimum quantum of work to be performed. An additional sum of Rs. 1/- should be granted for each hour above the 3 hours according as the attendance prescribed is 4 to 5 hours per day. (Para 208)
59. The Committee has fixed certain time allowances for the items of work performed in EDBOs and has devised a point system based on this. The basic allowance for an EDBPM is to be determined on the number of points so compute as well as points allowed for cash transactions in this office' (Para 210-212)
60. In order to qualify for the minimum allowance of Rs. 12-p.m. 48 minutes of work per day or 20 hours of work p.m. would have to be performed by EDBPMs. (Para 213)
61. For filing of receipts, attending to correspondence and for providing an element of house rent, a sum of Rs.1/- p.m. should be paid to EDBPMs. (Para 214)
62.As an incentive, opening of new accounts in Savings Bank should be treated as two operations. (Para 216)
63. The maximum allowance payable to Branch Postmasters should be raised from Rs. 25/- to Rs. 30/- (Para 218)
64. The allowances of the Branch Postmasters should be reviewed and revised once in two years. (Para 222)
65. For special reasons and special localities, Heads of Circles should be authorized to increase the allowances of the Branch Postmasters by 10 %. (Para 223)
66. Branch Offices performing telegraph, telephone or phonocom work should be kept open for 5 hours. For this extra attendance and for a minimum work of 60 operations, and additional credit of 10 points should be given under the 'Point System'. For every additional 12 operations beyond the first 60 operations per month, an additional credit of 2 points should be given. Local and late fee calls will be excluded from the calculation. (Para 227)
67. The minimum allowance of an Extra Departmental Sub-Postmaster should be Rs.25/- per month and the maximum Rs. 45/- per month. There should be a minimum work up to 3 hours in terms of time test. The allowance should be increased over the minimum allowance by Rs. 5/- per month for each increase of half an hour's work. (Para 231)
68. The cadre of Extra Departmental Sorters should be abolished. (Para 235)
69. An all India standard for creating Posts of departmental Postmen and Village Postmen and certain categories of Class IV officials is necessary. (Para 238 and 243)
70.The minimum allowance of all Extra Departmental Delivery Agents should be raised to Rs.12/- per month and this would cover a minimum work of two hours per day, the work being measured by the Circle standards for the corresponding category of departmental officials. For each additional half an hour's work, an additional allowance of Rs.3/- per mensem up to four hours and Rs 2/- per mensem beyond four hours up to five hours should be given. A time factor of 15 minutes should be given to Extra Departmental Delivery Agents for rendering returns. (Para 239-240)
71. Extra-Departmental Delivery Agents should return daily to their headquarters. Where the work load is in excess of 5 hours either the post should be departmentalized or more than one Extra-Departmental Delivery Agent should be employed. (Para 241)
72.The maximum allowance of an Extra-Department Delivery Agent should be raised from Rs. 25/- to Rs. 30/- p.m. (Para 242)
73.Local standards should also apply for creation of posts of Extra Departmental Runners, Extra-Departmental Mail Carriers, Extra-Departmental Packers, Extra-Departmental Mail Peons and Extra Departmental Letter Box Peons. In the case of Extra-Departmental Runners and Extra-Departmental Mail Carriers, provision should be made for the waiting time, if any, between two spells of duties up to a maximum of one hour. The allowance for this period of 'idle wait' should be Rs. 2/- per month for every half hour. (Para 243)
74. The cadre of Extra-Departmental Chowkidars should be abolished. (Para 246)
75. The cadres of Extra-Departmental Sweepers, Extra-Departmental Water Carriers and Extra-Departmental Malies should be abolished and contingent officials appointed instead. (Para 247)
76. Extra Departmental Boy Peons and Extra Departmental Messengers should not be recruited in future. (Para 248)
77.The minimum basic allowance of Extra-Departmental Messengers should be Rs.12/- per month covering a minimum of 5 telegrams delivered per day, and this should be increased at the rate of Rs.4/- per month per complete set of 2 telegrams in excess of the first 5 telegrams and up to 13 telegrams delivered each day. The maximum allowance should be Rs. 30/- per month. (Para 249)
78. The minimum basic allowance of Extra-Departmental Boy Messengers should be Rs.10/- per month covering a minimum of 3 telegrams delivered per day, and this should be increased at the rate of Rs.3/- per month per complete set of 2 telegrams in excess of the first 3 telegrams and up to 9 telegrams delivered each day. The maximum allowance should be Rs. 20/- per month. (Para 250)
79. The Extra Departmental Messengers, Boy Peons and Boy Messengers may be granted a cycle allowance up to Rs. 4/- per month for the use of cycles for delivery of telegrams provided the maximum allowance prescribed is not exceeded. (Para 251)
80. Extra Departmental Stamp vendors should be employed whenever the daily sale of stamps of an office ranges between Rs. 120/- to Rs. 200/- excluding bulk sales of Rs. 5/- or more. (Para 254)
81. The minimum allowance of an Extra Departmental Stamp Vendor should be Rs. 20/- and the maximum Rs. 35/-, the minimum being increased at the rate of Rs. 3/- for every Rs. 20/- worth of stamps above Rs. 120/- . (Para 255)
82. As in the case of Extra Departmental Branch Postmasters, Heads of Circles may sanction an increase up to 10% with allowance paid to all other categories for special reasons. (Para 256)
83. Extra Departmental Stamp Vendors employed in the Railway Mail Service should not be required to attend on Sundays. (Para 258)
84. An element of house rent for Branch Offices is included in the Allowance of the Branch Postmaster under "Ancillary items." (Para 262)
85. In special cases the Head of the Circle may sanction House Rent allowance up to Rs. 3/- per month for each rural Post Office and 5/- per month for each urban Post Office in charge of Extra Departmental Agents. (Para 263)
86. A cash payment of 50 naye paise per month for each Extra Departmental Branch Office and Rs. 2/- per month for each Extra Departmental Sub-Office should be made as stationery charges. Carbon paper and sealing wax should be supplied to all Extra Departmental Offices by the Department. (Para 272)
87. The scale of supply of carbon paper should be increased. (Para 273)
88. A stationery allowance of 10 naye paise should be paid to all Extra Departmental Delivery Agents. (Para275)
89. Furniture should be supplied to all Extra Departmental Offices under a phased programme, according to the scale of supply already fixed. (Para 278 and 279)
90. Cash chest and time pieces should be supplied to all Extra Departmental Branch Offices. (Para 280 & 281)
91. Extra Departmental Agents may be supplied with badges only. There is no case for supplying uniforms. (Para 282)
92. The condition of 5 years minimum service for Extra Departmental Agents for eligibility to appear for the Departmental tests should be reduced to three years. (Para 288)
93.The age limit of 40 for absorption of Extra Departmental Agents should be extended for their absorption in the clerical cadre. They should have put in 3 years continuous service with good record, and should have passed Matriculation or equivalent examination. (Para 291)
94 In addition, there should be a special departmental competitive test for promotion of Extra Departmental Agents to the Clerical cadre. A special quota of 10% of the vacancies should be reserved from Extra Departmental Agents in clerical cadre. This quota will be from the quota now reserved for outsiders. Extra Departmental Agents who may pass the Matriculation examination or its equivalent, after joining the Department will not be eligible for automatic promotion. (Para 292)
95.Extra Departmental Agents qualified in telegraphy may be given a weightage of 20 marks in the Departmental tests for absorption in the clerical cadre. (Para 299)
96.Suggestion for maintenance of certain special statistical data. (Para 300).
97. It is desirable that expenditure on Extra Departmental Agents who are a category by themselves should be readily ascertainable for budget and accounts. For this purpose, the main items of expenditure should be recorded under separate heads. (Para 301)
98. Extra Departmental staff should be included in the scheme for "Good performance Allowance" if this is granted to Departmental staff. (Para 303)
99. It is not desirable to extend the Extra-Departmental system to all categories of staff. (Para 304).
